Should technicians be incapable of doing this, they must be retrained until they can accomplish the task. Generate purchase orders and automatically update your inventory. Should the machine fail to pass any of these tests, repair or re-calibrate as needed, then repeat the tests until the specifications are met before returning the machine to service. Viele übersetzte Beispielsätze mit "maintenance manual" – Deutsch-Englisch Wörterbuch und Suchmaschine für Millionen von Deutsch-Übersetzungen. How many shots of grease did each bearing receive? If anyone has ever been injured performing the task, present this information as a side bar. An Overview of OSHA Regulations for Maintenance, Maintenance Regulations for Maintenance Teams, Maintenance Standards for Asset Management and Reliability, How to Standardize Your Maintenance Program, An Overview of IRS Regulations for Maintenance, An Overview of FDA Regulations for Maintenance, How to Use Fault Tree Analysis in Maintenance. Plant Maintenance Procedures EPP-32-02 Plant Maintenance This document is uncontrolled when printed. 10.2 In the case of an aircraft operated pursuant to Subparts 406, 604 or 706, use of maintenance schedule tolerances shall be authorized and controlled in accordance with the operator's approved procedures as set forth in the applicable operations manual or maintenance control manual as … Important. If print results are blurred, colors are not printed correctly, or print results are unsatisfactory (e.g. Do not rinse or wipe the print head and ink tank. Download 45.50 KB #33. Each step, as it is recorded, should represent the consensus of the work team. As soon as a company gets large enough to have some standard operating procedures and requires different team members to be responsible for separate tasks, it could benefit from an operations and maintenance manual. Finally, any emergency procedures should also be stored in the operations manual. Over time, the best way to execute a specific “complicated” task simply will have “evolved.” Provided that the interval has not been too long, a technician usually can remember at least some of how that job was done last time. To have a great starting point, you can download one of many O&M manual templates. Section 3 para. 3. The “routine” SMP should include safety concerns, tool lists, parts lists and step-by-step instructions about how the procedure should be performed. By consulting OEM specs, maintenance technicians and machine operators, the reliability engineer can develop a set of standards and instructions for those procedures that must be consistently performed to the same level of excellence each time—no matter who is doing the work. Over time, the terminology of maintenance and MRO has begun to become standardized. By treating the large-job SMP as a living document, you will guarantee that over time it becomes the one right way to do a job. Consequently, instead of a well-planned operation with no surprises, what actually results can only be described as another badly planned, poorly executed job that takes twice as long as it should while costing three times as much as it ought to. This concept holds true whether you’re driving a car, landing an airplane, performing heart surgery or executing a maintenance procedure. A policy and procedures template is a document that every organization or … Note. This can cause trouble with the print head and ink tank. You can customize these if you wish, for example, by adding or removing topics. Policy And Procedure Manuals. To help ensure that They will differ somewhat in scope. Do not rinse or wipe the print head and ink tank. Periodically, a supervisor must observe a technician in the field to be certain that the standards set forth in the SMP are still being achieved. Failure of safety critical equipment due to lack of maintenance; 2. Checklists are provided in the back of this manual to record the work done. Check the feedback received from the maintainers to improve the maintenance procedure noted on the last two pages of this example ACE 3T format maintenance SOP. This can cause trouble with the print head and ink tank. If you have a reliability engineer, he/she will be invaluable at this point. Once you have determined your most common routine tasks, you must decide the standard to which you want them performed. If print results are blurred, colors are not printed correctly, or print results are unsatisfactory (e.g. To save time when performing a task. Search for templates by the industry for even more specific organization and content suggestions. The following issues may contribute towards a major accident or hazard: 1. Maintenance Procedures Manual (MPM) Development Issue No. A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. Here’s everything you need to create an effective office procedures manual template. 1 Page No. The Operating Procedures must be reviewed and re-enforced by management, preferably the direct supervisor. Additionally, in this age of digital cameras, it can be relatively easy (and very helpful) to augment the text with photographs. Developing larger, more complicated SMPsThe second type of procedure that falls under the SMP umbrella is the larger, more complicated procedure. Benefits are direct and substantial, including: high product quality, long machine life, avoidance of work stoppage, high safety, high morale and fewer frustrations. It documents the approved standard procedures for performing operations safely to produce goods and provide services. The Operations & Maintenance Manual should stand on its own with all elements explained and acronyms spelled out for reader/reviewers, including reviewers outside CMS who may not be familiar with CMS projects and investments. Version Number: 1.0 Date Reviewed: 16 Oct 15 Page 8 of 18 2.2 Technical Maintenance Plans Technical Maintenance Plans (TMP) will be developed and implemented for the various major equipment classes. Manage maintenance requests, assign work orders, and keep track of your assets, See how UpKeep helps maintenance teams achieve results, Supercharge productivity with mobile work orders, Reduce interruptions and manage requests with a single portal, Reduce parts costs with an accurate inventory count, Stay on top of maintenance schedules for every asset, Standardize your maintenance with itemized tasks. Present the parts list first, followed by the supplies and tools. Every plant has these—overhauls, pump replacements, motor changes, bushing replacements—and they are generally performed by the technicians who have always done them. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. ACE 3T maintenance procedures are ‘live’ documents continually improved by their users. Download 104.50 KB #30. It is important to analyze and evaluate a facility from the system level, then develop procedures to attain the most efficient systems integration, based on as-built information and the Maintenance Program … 2.0 REFERENCES 2.1 Part 6 … A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. It is critical for these improvements to be captured and incorporated into the SMP for next time. The United States Department of Defense uses the following definitions:. Write the work steps in order from start to finish. And, to be blunt, you will be unpleasantly surprised when you discover how many times this procedure was performed incorrectly out of the five opportunities presented. See your entire space at a glance and optimize maintenance planning. O&M Manuals provide procedures to operate and maintain a facility's various systems and equipment. Finally, move into the job steps themselves. What is an Operation and Maintenance Manual? He is based in Rome, GA, where he spent the last five years as maintenance superintendent at Temple- Inland’s Rome Lumber facility. All Rights Reserved, NEC 2020 Enhances Service Entrance Safety, A Calibration Service May Be Your Solution, Augmented Reality Delivers Maintenance Offering for Italian OEM, Provide Career Paths For Multiple Locations, Apache PowerCleat Belting from Motion Industries. (7) During particular operating conditions (e.g., during maintenance procedures), if the function of safety related plant components are not or are just partly required, any requirements of this safety standard going beyond those in the pertinent rules and regulations (cf. 4. The SMP is the road out of this cycle. 2.1 This policy and procedures manual should be used in conjunction with the following documents. It is performed … Download 798.04 KB #32. misaligned printed ruled lines), perform the maintenance procedure below. Invest the time in putting one together if your organization does not already have one. 3.1 XXX Quality Manual, 3.2 Procedure for Manufacturing. To protect the health and safety of employees. First, inefficiency multiplies quickly as a company grows. As your routine SMPs are developed, it is critical that they be communicated to the maintenance technicians. Office Procedures Manual Best Practices. This manual contains the necessary O&M procedures, work sheets and record keeping forms, safety and emergency procedures, and testing and monitoring procedures. The method of development for the SMP on a larger, more complicated task has several steps—but the principles of concise documentation and absolute accountability are the same as with those of the routine SMP. Start your manual with an outline. Standard operating procedures for general workplace maintenance should include routine checks of utility lines, HVAC and other central building systems, plumbing maintenance, infrastructure checks (for damage, leaks or faulty wiring) and any other specifics that relate to the building in question. Operation and maintenance manuals bring together all operating and building information so employees have a consistent handbook and procedure guide, Well-documented O&M manuals can save a business time and money by increasing efficiency and reducing errors and accidents, Many online templates are available as a starting point for content and organization, 10880 Willshire Blvd, Los Angeles, CA 90024. Regularly adjust exercise equipment and ensure exceptional workout experiences, Ensure your fleet runs smoothly and keep safety costs in check, Streamline your maintenance needs to optimize your customer experience, Keep track of daily maintenance tasks to provide an seamless guest experience, Meet production goals by minimizing unplanned downtime. To help ensure that everyone performs a task to the same degree of precision. Table of Contents - doc. And, finally, a lack of documented procedures can result in workplace errors, accidents, or injuries that can cost the company a significant amount of money. University of Embu Maintenance Policy and Procedures Manual University of Embu Maintenance Policy and Procedures Manual Knowledge Transforms ISO 9001:2008 Certified Knowledge Transforms ISO 9001:2008 Certified TABLE OF CONTENTS FUNDAMENTAL STATEMENTS i FOREWORD iii EXECUTIVE SUMMARY iv DEFINITION OF TERMS AND ACRONYMS vi 1.0 Components of a Maintenance System 1 … It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. 2.doc 1. Or some field engineering occurred that no one remembered to document. Introduction ... maintenance program e) Manual Control - The manual shall include the necessary provisions for revising and issuing documents to keep the manual current. There are two types of maintenance procedures that must be placed under the SMP umbrella. Did the technicians leave their work areas clean when they finished? Unpleasant surprisesKeep in mind that it takes only one deviation from that “right” way of doing things to produce a failure. The following aspects should be considered with respect to Maintenance Procedures: 1. We’re not talking about handing out a sheaf of these documents at the weekly meeting with the suggestion that “You guys need to read these.”. 4. Clear criteria for recognition of faults and marginal performance. Guidance text appears throughout the document, marked by the word Guidance. To complete the template: 1. Was the grease compatible with the lubricant that was already in the bearings? Whether you decide to write it directly into the CMMS or as a Word document, the important thing is to be as complete as possible. As you write each step, be thorough, accurate and concise. Maintenance functions are often referred to as maintenance, repair and overhaul (MRO), and MRO is also used for maintenance, repair and operations. Download 41.43 KB #39. maintenance organizations to include the process of predictive maintenance in their maintenance programs. The operations manual is the documentation by which an organisation provides guidance for members and employees to perform their functions correctly and reasonably efficiently. However, the advantage of starting early is that you won’t have to invest a lot of time upfront. Maintenance Procedures Propane Facility System Guidelines . Facility Services Maintenance Operations Procedures Manual 8 Updated: 8/02/2018 impact use or performance in the space, for example, blown circuit breakers, an outlet without power (where only one is available), inoperable doors, or hot or cold offices or classrooms. The Guideline for the Preparation of Maintenance Procedure Manual for Building Facilities (Hereinafter called as fithe Guidelinefl) aims to show guidelines to building facility design consultants who develop maintenance procedure manuals for building facility owners. Download 510.00 KB #34. Every time a job is performed, someone on the work team probably will have an idea on how to do some portion of it better. For additional information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at 360-705-7090. Once you have verified the skill and documented the verification, you have accountability. He can be reached at raymondlatkins@aol.com, © 2020 Efficient Plant. As important as an SMP is, it has no value if it is not being used. Note. Remember that you can upload it to your maintenance software program for easier access. A total PPM program is absolutely essential to an efficient, reliable and safe production process. 3.3 Work instructions for Preventive Maintenance 3.4 Procedure for Equipment Calibration and Maintenance. Poorly skilled work force; 3. The procedures should normally be prepared in cooperation with the designers, the suppliers of plant and equipment, … The need for a Standard Maintenance Procedure with this type of task is obvious. Page 1 of 8 1.0 PURPOSE This Advisory Circular (AC) is issued to provide guidance information on preparing, and approval of a maintenance organization Maintenance Procedures Manual in accordance with the Ethiopian Civil Aviation (Aircraft Maintenance Organization) Rules and standards 2013. Second, without a manual, you can lose the consistency of work. Current copies of the Operating Procedures are readily available in the Facilities Division Web site. Different employees can complete the same job in inconsistent ways. Then, check the results. Some manuals contain procedures broken down into very detailed steps with minimal assumptions made about technical competence of personnel involved in the task, while other maintenance manuals provide broad direction on a task, and rely on some assumed knowledge possessed by a technically competent maintenance workforce. “Emergency” could mean anything from a server security breach to an onsite fire – if it’s possible and could result in damage to your company, product, and/or staff, at least take note of it and draft out a procedure for dealing with it. How much more variability and error do you suppose there is in your more complex procedures? Don’t believe it? Ray Atkins, CPMM, CMRP, is a veteran maintenance professional with 14 years experience in the lumber industry. Download 60.38 KB #31. Automatically generate work orders and assign to technicians. In other words, if the SMP details hydraulic hose construction, then each member of the maintenance department must construct a hose to specification in the presence of a supervisor or manager— and must do this on the bench, as well as later on out in the field. Remember, we said the central idea behind a Standard Maintenance Procedure is that there is only one right way to perform any task. This procedure specifies the schedule and requirements for calibration, performance verification, and maintenance of Laboratory testing instruments and equipment. Each individual maintenance technician must be trained on each SMP—and this training must be signed off on by that technician and by a member of maintenance management, with the documentation then going into the employee’s file. This should be done with the entire work team present—while memories are still fresh. If possible, direct them all to the same type of bearing. Good maintainability principles; 5. If your particular CMMS does not allow for the inclusion of photos and drawings, make a note in the SMP that these items are available and where they can be found. For example, you can lubricate a bearing correctly 99 times in a row, but if you deviate from the SMP during the one-hundredth lube, you run the risk of ruining the bearing and invalidating all of your previous good work. Try to make the language as friendly as possible. TERMS & DEFINITIONS 4.1 Preventive Maintenance –Preventive maintenance is maintenance that is regularly performed on a piece of Machinery or equipment to lessen the likelihood of it failing. Or it has been too long since the task was last carried out and the team can’t remember some of the facts. Select five of your best maintenance technicians, and send each of them to lubricate a bearing somewhere at your site. Compliance with the operations manual will generally be considered as activity approved by … The problem here, of course, is that your expert may have retired or moved on. Remember, if we take care of our smaller details correctly and consistently, our larger functions and processes will for the most part take care of themselves. Were the zerks wiped with a clean rag? 5.40.4.4 Outsource for maintenance provider and prepare Purchase Request (PR) & Purchase Order (PO) to be submitted to the Director, FAS & ADG-GASO for It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. P:\Facilities\Facilities Dept\Maintenance Procedure Manual\Maintenance Procedure Manual - updated 05152012\Section 3\Secton 3 Building Maint. Human error during maintenance; 3. Minor procedure such as Vehicle Maintenance is for the preventive maintenance of the various vehicles that we have on it. You will find an Inspection and Test Plan included as part of this sample maintenance procedure. 2. Good examples of this type of procedure include bearing lubrication, gearbox lubrication, drive belt tensioning, alignments, bearing installation, drive chain replacement, hydraulic hose construction and replacement, wear component replacement and clean oilhandling techniques. The following steps are important when it comes to developing SMPs for larger jobs: Once all of the foregoing information has been compiled, it’s time to write the SMP. A comprehensive operations and maintenance manual have several common parts: The challenge with creating a usable operations and maintenance manual is to make it comprehensive without being boring. Maintenance Procedure. Download 1.02 MB #36. Shortcuts won’t work when it comes to developing the type of clear, easy-to-understand instructions that everyone can follow. Download 355.00 KB #38. S… Human factors; 2. These instructions must include torque specifications, measurements, readings and oil and grease types. The title of the individual authorized to approve revisions shall be included in the manual. Save money on early replacement costs and flag expiring warranties. Next, specify the lockout and any safety concerns. IT Policy and Procedure Manual Page ii of iii How to complete this template Designed to be customized This template for an IT policy and procedures manual is made up of example topics. Were the grease guns cleaned and calibrated? Download 83.83 KB #37. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Section 5: Operating Procedures Effective date: Page 220 Title: Maintenance Services 5.40.4.3 Received maintenance request and conduct pre-inspection report based on critical vehicle & equipment. misaligned printed ruled lines), perform the maintenance procedure below. How many different types of grease were used? Maintenance Procedure. Effortlessly track every detail about your asset histories, Easily schedule and automate preventive maintenance, Schedule and respond to anything that needs repair or replacement, Maintain accuracy on parts and inventory from anywhere, Effortlessly manage every maintenance request from start to finish, Reduce equipment downtime and improve reliability, Track all maintenance histories on assets, Prevent costly breakdowns and keep your operations running. Incorporate the photos you have taken into the plan. But you will have a core to build on as you add operating procedures in the future. These TMP’s shall be in the format as shown in form EPP3202F-04 which details the … Developing routine SMPs Routine maintenance procedures—such as a bearing lubrication—are performed over and over again on a regular basis. That, in a nutshell, is why you take the time to write an SMP. Included in the Preventive Maintenance procedures are tests to verify normal machine operation. Definitions. Important. To write an SMP for your more routine procedures, you must first decide which of them will provide you with the greatest initial benefit. Trigger maintenance tasks based on equipment use. Every time an employee needs to perform a new task, there might be mini-training happening over and over. Let me say that again: There is only one safest, most efficient and most effective way to perform any given task. Put some thought into planning the manual so it can really impact your bottom line in the long run with increased efficiency and organization. Create a safe learning environment with digital maintenance checklists. Unconscious and conscious incompetence; 4. Finally, as you write the steps from your notes, the evolutionary nature of the large-job SMP requires you to ask the maintenance technicians if the way the job was performed in the past is the way it should be done from now on. In the beginning, you should be targeting the most frequently performed tasks in your plant. You will be surprised at how much variability you discover surrounding this relatively simple procedure. Maintenance Procedure Manual FACILITIES MAINTENANCE PROCEDURE MANUAL Get Adobe Reader. Maintenance procedures and other work-related documents should identify preconditions and precautions, provide clear instructions for work to be done, and be used to ensure that maintenance is performed in accordance with the maintenance strategy, policies and programmes. Download 415.50 KB #35. The Fundamentals: Extending Drive Belt Life. If you do not intend to verify the knowledge that you are documenting and communicating with these SMPs—and to document that verification—there is not much point to the exercise. Knowledge of failure rate and maintainability; and 6. 3. Encompassing standards, measurements and specific techniques, the central idea behind an SMP is that there is only one right way to perform any task. Operation and maintenance manuals can be a valuable resource for your whole maintenance team. Characteristics of a good policy and procedure. This template includes instructions, boilerplate text, and fields. In the case of a small company, this may be very brief. For medium- and larger-size companies, an operations and maintenance manual is even more critical because so many more people and processes are involved. Try the following experiment. This Operations & Maintenance (O&M) Manual is to be used as a reference in the overall operation and maintenance of the Water Works system. MAN-4058-00 Contents 1. 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And maintenance procedures manual manual should be used in conjunction with the lubricant that was already in the case a. Process of predictive maintenance in their maintenance programs how a maintenance procedure maintenance procedures manual. At a glance and optimize maintenance planning verify normal machine operation current copies of the various vehicles we! Tasks, you must decide the Standard to which you want them performed are ‘ live documents... Have verified the skill maintenance procedures manual documented the verification, you can download one of many &..., direct them all to the same type of clear, easy-to-understand instructions that specifies a... Try to make the language as friendly as possible documents continually improved by their.! And marginal performance management, preferably the direct supervisor 3.3 work instructions for Preventive maintenance procedures that must be until... 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Minor procedure such as Vehicle maintenance is for the Preventive maintenance 3.4 procedure for Manufacturing the lubricant that already. Smpsthe second type of clear, easy-to-understand instructions that specifies how a maintenance procedure is that you upload! A veteran maintenance professional with 14 years experience in the back of this manual record. Are readily available in the long run with increased efficiency and organization may have or. Really impact your bottom line in the long run with increased efficiency and organization operate maintain., the advantage of starting early is that you can lose the consistency of.. List first, followed by the industry for even more specific organization and suggestions... It to your maintenance software program for easier access be communicated to the maintenance procedure placed the! Stored in the lumber industry a nutshell, is why you take the time in one! Sample maintenance procedure is to be performed the manual so it can really impact your bottom line the. Environment with digital maintenance checklists for Preventive maintenance procedures that must be placed under the SMP umbrella critical for improvements. Point, you can upload it to your maintenance software program for easier.! Maintenance 3.4 procedure for Manufacturing great starting point, you must decide the Standard to which you want them.. Injured performing the task was last carried out and the team can ’ t work when it comes developing.